When to attach RTB-26
The Province instructs landlords or tenants to attach a Schedule of Parties when the primary form does not have enough room for additional legal names and addresses. For example, several co-tenants on one tenancy agreement may submit one dispute application and list their remaining names on RTB-26, instead of filing unrelated individual applications. Landlords with multiple legal owners may use the same schedule. Separate existing applications that need a joint hearing require a different procedure: RTB-18 for landlords or RTB-19 for tenants.
Complete each additional-party entry
The current form has three additional-party sections. For each person, complete:
- File number: Enter the associated RTB file number when available; use the number from the primary application or proceeding.
- Role: Check Tenant or Landlord for the person being added, ensuring that the primary application properly identifies whether the person is an applicant or respondent.
- Legal name: Enter first and middle names and surname; where a business is a party, use its correct legal business name consistent with the primary application.
- Full address: Record site or unit number, street number and name, city, province and postal code. Use the legally appropriate service address rather than assuming a rental unit is always the service address.
- Telephone numbers: Enter the main and other phone numbers requested on the form. The printed sheet has space for three additional parties; ask the RTB how to submit further continuation sheets if needed.
Attach, file and serve it with the proceeding
Keep the names, addresses and roles consistent across the main application, Schedule of Parties and evidence. Submit the form together with the completed primary application according to its filing instructions. The RTB's current guidance says everyone named in the application or schedule must receive the Notice of Dispute Resolution Proceeding package where service on that party is required. Keep proof of legally authorized service on each respondent; simply writing a name on RTB-26 does not notify that person or make an RTB order against them automatic.
What RTB-26 cannot do
RTB-26 is not a request to join existing disputes, add a respondent to an already-filed application, amend an existing claim, change a service address after filing, or substitute for a valid legal service method. The RTB has separate amendment forms and procedural rules for changes after the initial application. For example, RTB-42O addresses certain other amendments but itself cannot add a new respondent.
Common mistakes
Failing to check landlord versus tenant, leaving out the legal surname or postal code, listing the same person as both applicant and respondent incorrectly, confusing RTB-26 with a hearing-joining request, or assuming an attached schedule excuses the need to serve the proceeding package.